Privacy Policy

RecruitForge LLC ("RecruitForge", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website recruitforge.ai or use our services.

1. Information We Collect

1.1 Information You Provide

We collect information you voluntarily provide when you:

• Book a demo through our website (via Calendly)
• Contact us via email
• Subscribe to our communications
• Become a client

This information may include:

• Name — your first and last name
• Email address — your business email
• Company name — your organisation's name
• Job title — your role within your organisation
• Phone number — if voluntarily provided

1.2 Automatically Collected Information

When you visit our website, we may automatically collect:

• Browser type and version
• Operating system
• Pages visited and time spent
• Referring website
• IP address (anonymised)

2. How We Use Your Information

We use your information for the following purposes:

• Service Delivery: To provide and manage our recruitment automation services
• Communication: To respond to enquiries, schedule demos, and send service updates
• Improvement: To analyse website usage and improve our services
• Legal Compliance: To comply with legal obligations and protect our rights

3. Legal Basis for Processing (GDPR)

For users in the UK and EU, we process your data under the following legal bases:

• Consent: When you book a demo or subscribe to communications
• Contract: To fulfil our contractual obligations with clients
• Legitimate Interest: To improve our services and communicate relevant information

4. Data Retention

We retain your personal data only as long as necessary:

• Enquiries & Demo Bookings: 2 years from last contact
• Client Data: Duration of contract plus 6 years (legal requirement)
• Marketing Communications: Until you unsubscribe
• Website Analytics: 26 months (anonymised)

5. Data Sharing

We do not sell your personal data. We may share your information with:

• Service Providers: Calendly (scheduling), Vercel (hosting), email providers — all bound by data processing agreements
• Legal Requirements: When required by law or to protect our rights

6. International Transfers

Your data may be transferred to and processed in the United States. For UK/EU users, we ensure appropriate safeguards are in place, including Standard Contractual Clauses where applicable.

7. Your Rights (GDPR)

If you are in the UK or EU, you have the following rights:

• Access: Request a copy of your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your data ("right to be forgotten")
• Portability: Receive your data in a machine-readable format
• Restriction: Request limitation of processing
• Objection: Object to processing based on legitimate interest
• Withdraw Consent: Withdraw consent at any time

8. Cookies

We use cookies and similar technologies to:

• Remember your preferences
• Analyse website traffic (with your consent)
• Improve user experience

You can control cookies through your browser settings or our cookie consent banner. Essential cookies are required for the website to function.

9. Security

We implement appropriate technical and organisational measures to protect your data, including:

• HTTPS encryption on all pages
• Secure data storage with reputable providers
• Access controls and authentication
• Regular security reviews

10. Children's Privacy

Our services are not directed at individuals under 18. We do not knowingly collect data from children.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last updated" date.

12. Contact Us

For questions about this Privacy Policy or our data practices: